Exhibitor and Publisher Info

34th Annual Meeting of The American Society for Virology extends an invitation to exhibit
at Western University, University, London, Ontario, Canada. July 11 - 15, 2015


Dear Potential Exhibitor,

The 34th Annual Meeting of The American Society for Virology will be held at Western University from Saturday, July 11, to Wednesday, July 15, 2015. The conference provides a forum to promote discussion and collaboration among scientists. The meeting typically attracts 1,300 to 1,500 participants active in all aspects of virology. The ASV 2015 program will include about 1000 participant-submitted abstracts, 21 invited symposium speakers, and 6 special-topic State- of-the-Art Speakers, with additional forums for educational techniques, career guidance for young scientists, editorial meetings, and concerns of the Society.

London, Ontario, Canada is home to Western University, contributing to the City's reputation as an international centre of higher education, scientific research and cultural activity. July is a beautiful month to experience London. Enjoy the history, founded in 1793, with architecture that is visible downtown and on campus. The ASV 2015 program will take place in the core of the campus. The program will include scientific symposia, workshops, poster sessions, and special educational presentations. The meeting will begin Saturday, July 11, at 3:30 p.m. with the Welcome Reception, to be followed by the Keynote Address. The conference includes workshop sessions in the afternoon and evenings, and morning plenary sessions that continue until noon on Wednesday.

The ASV and local meeting hosts would like to invite you to participate as an exhibitor at our conference, because we are confident that your products would be of interest to our enthusiastic, scientific audience. Exhibits will be located in the Social Tent, where multiple events will be held - thus attendee traffic around your table will be high.

The proposed exhibit schedule is as follows:

Exhibit setup:
Sunday, July 12: 8:30 - 10:30 a.m.
Exhibits open:
- Sunday, July 12: 10:30 a.m. - 10:30 p.m. (flexible hours)
- Monday, July 13: 8:30 a.m. - 10:30 p.m. (flexible hours)
- Tuesday, July 14: 8:30 a.m. - 4:30 p.m. (flexible hours)
Exhibit teardown:
Tuesday, July 14: 4:30 p.m. - 08:30 p.m.

The exhibit registration fee of $1,500 includes one exhibitor per table, exhibit sign, 6' skirted table, two chairs, wireless internet and electrical access. The exhibit registration also provides conference materials, three box lunches (Sunday, Monday, Tuesday), two dinners (Sunday, Monday), the welcome reception, refreshment breaks, three evening socials, and access to all scientific sessions on-campus beginning on Saturday afternoon. One (1) additional company representative may be registered for a fee of $250.

Exhibitor space is very LIMITED in the Social Tent and EARLY registration (before June 15, 2015) is advised. The conference website has extensive information about ASV and the scientific program planned for this meeting.

If you would like to join us as an Exhibitor/Publisher,
  1. Review the Policy for Exhibitors pdf file
  2. Print and complete
    - Publisher Service Order Form pdf file
    - Exhibitor Registration Form pdf file
  3. Print and sign Exhibitor Agreement pdf file
  4. Send these documents, along with the appropriate registration fee, to the indicated address.

Exhibitor space cannot be reserved until the completed Exhibitor Registration form, Exhibitor Agreement, and payment in full are received.

For questions regarding your registration please contact Western University Conference Services at conference.services@uwo.ca or 1-888-661-3545.

For questions regarding ASV program please use our contact us form. We look forward to seeing you next summer at Western University for ASV 2015!

Jimmy Dikeakos
Local Co-Organizer, ASV2015
Assistant Professor
Western University
Department of Microbiology and Immunology

How to join as an Exhibitor/Publisher

If you would like to join us as an Exhibitor and/or Publisher, please follow the instructions and submit forms.

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